Building a bill is the part worth your evening: knowing who is ready for a longer spot, who should follow whom, who you owe a favour. What takes the rest of the evening is everything around that, and most of it is the same thing typed again. Confirmed makes short work of the offers, the reminders and the settling up, so more of the evening goes on the lineup.
Most open mics run on a spreadsheet, a full inbox and a group chat that never stops. Acts message you on three platforms, you copy names into a running order, and then you retype the venue address for the ninth time this month. Somebody drops out on the day and you go through it all again.
None of that is the booking itself. It is the paperwork that grew around it, and it is the part Confirmed makes quick, so more of your evening goes on the night you are putting on.
Some weeks you might skip a step, but most nights you run on Confirmed go through the stages below.
Set up the nights you have coming up, then share one survey link wherever your acts already are: your mailing list, a Facebook group, your Instagram bio. Each reply is tied to the spots it applies to, so you start the bill from who is actually free.
How it worksDrag acts into the running order, mark the MC and set each spot's length. Nothing goes out while you plan, so you can shuffle the bill until it feels right.
How it worksOnce the bill looks good, offer the spots, one by one or all at once, each with a deadline. The act's answer shows up on the night, and an offer nobody answers hands the spot back on its own.
How it worksThe day before the show, message everyone on the bill with the running order and ask them to RSVP. Each RSVP shows up in Confirmed as a double tick, so you know who is coming without counting replies.
Ask your acts who is free and get the answers back in a form you can book straight from.
Set the survey to the spots you actually have, by paid or unpaid, spot length or venue, and share one link. Agents answer for everyone they represent at once.
More on Availability surveysOffer a spot, give it a deadline, and let the act answer on their own link.
Every offer has a deadline, and once it passes, the spot opens up again. You can fill last minute drop-outs with a rolling offer, which goes out to the acts you trust on a first come, first served basis.
More on Spot offersRemind everyone on the bill about the show the day before, with the lineup in the message. Ask them to RSVP, and ask musical and cabaret acts for their cue sheets.
Everyone reads their own call time, RSVPs land against the show, and the day before a show becomes a glance rather than a count you hold in your head.
More on Show messagingEvery show gets a call sheet built from its lineup, ready to print or to follow live on the night.
Arrival times, stage times and spot lengths come straight from the lineup, and the live view keeps pace with the show as it runs.
More on Call sheetsWith the cue screen on a tablet somewhere the acts can see it and the audience can't, they always know how much time they have left, so you no longer stand in the dark waving at them, and nobody argues afterwards about who ran long.
The acts can see their remaining time from the stage, so you can put the phone torch away.
The act reads their own countdown from the stage, and you can put a line across it without leaving your seat.
More on CueRun the night itself: the screens, the music, the lights and the audience's phones, off one running order.
One running order drives the screens, the music, the lights and the audience's phones, off the same laptop the bill was booked on.
More on ShowtimeOne weekly night fits comfortably in the Solo plan. It runs month to month, you can cancel whenever you like, and every plan starts with a free trial, so you can put a real night through it before you decide.
Set your night up once, share the form, and let the replies come to you.
Not sure it's a good fit? Book a call with us.